Outsourced Xactimate Estimating Service for Restoration Claims
- 26,000+ Estimates Written.
- Defensible Estimates.
- Maximum Claim Value.
Don’t Guess on Scope: Leverage Our 26,000+ Xactimate Estimates to Win
Time to hire and train your next estimator?
That is a massive commitment and honestly, they might never reach expert status. Take the stress out of getting your Xactimate estimates written: Outsource your Xactimate estimate writing to the pros for better claim payouts.
At RiB, we know: Accurate invoices aren’t a luxury; they’re the foundation of successful insurance claims. Xactimate software is complex, requiring thorough attention to labor, materials, overhead, and defending your true scope against carrier scrutiny. That’s where our dedicated invoicing services come in.
Whether you’re a solo contractor juggling multiple jobs or a growing team needing reliable backup, we handle the heavy lifting. Our certified estimators review your scope-of-work for every justified line item for maximum payout, so you can focus on what you do best: delivering top-notch restoration services.
True Xactimate Experts Beat Button-Pushers on Job Costs
Already-Trained Experts (Without the Overhead)
Instead of just pushing buttons, we understand the nuances of water damage, fire & smoke restoration, mold remediation, and restoration services. Your estimates need to reflect real-world costs and industry best practices.
Since 2014, we’ve helped restoration professionals like you manage insurance billing complexities. Our Xactimate expertise isn’t just about writing estimates; it’s about the details that reflect your full scope, pricing, and is a crucial first step in our full claims negotiation process.
With over 25,000 Xactimate codes to know, restoration billing isn’t just about the numbers, it’s about precision and experience. Getting the details right is crucial for your bottom line.
Did you know? Xactimate pricing is based on real data and knowing the software, but true experts can adjust the line item to accurately reflect your true job costs. Skilled estimators think through the uniqueness of the project and market conditions from experience in the field on what’s needed.
What you can expect from our expert estimators: Estimates Built for Maximum Payout, Not Guesswork
- Certified Expertise: We bring a decade of real-work experience into your invoice. Our team is Xactimate-certified and stays updated on the latest software features and insurance carrier dynamics. Not everyone can be a great restoration estimator, but one with experience, training, and the right aptitude.
- Time Savings: Free up your schedule! Our full-time or on-demand Xactimate services mean you never miss a beat, even during peak seasons or staff absences. Why commit to the huge process and time of training your next in-house estimator? Hire our experts today. Start earning top payouts immediately without adding to your payroll cost.
- Scope Accuracy: We combine technical tools, IICRC Standards of Care, OSHA, AHERA, custom line items and deep restoration knowledge to write your bill for the right amount. Xactimate estimate writers review every detail to avoid common mistakes like underestimating labor or overlooking allowable line items, helping you retain more take-home profits. Our estimates are built for max-compensation and ready to be easily transferred to your dedicated RiB Claims Advocate for negotiation and settlement.
- Seamless Integration: We work with your existing Xactimate files, photos, and documentation for a smooth handover.
- Proven Results: With a decade of restoration billing nationwide, clients see improved cash flow. Claims specialists know how to speak the language of adjusters until the correct amount is in your bank account.
Our Xactimate Writing Approach:
Profit follows process!
We follow a strategic, step-by-step approach to craft estimates that not only reflect the full reality of your project scope but are also built to be defended and paid. Plus, our process includes performance feedback on your next claim:
- Job Assessment: We gather your scope of work, photos, diagrams, and any preliminary notes to understand the full project damages for flood, fire, mold, asbestos, contents, or reconstruction.
- Detailed Line-Item Build: Using Xactimate, we input accurate measurements, select appropriate SKUs for materials and labor, and apply overhead/profit calculations tailored to your region and job type.
- Invoice Accuracy Check: We Interpret complex damage scenarios to write the ideal invoice using IICRC standards, contractor guidelines, and notes.
- Review & Optimization: Our team of claim specialists audits for completeness, suggesting add-ons or adjustments to maximize profits without overreaching.
- Delivery & Support: You receive a clean Xactimate file ready for your approval and submission, plus guidance on presenting it to adjusters for the best outcome.
This process integrates seamlessly with our full billing services, from invoice creation to payment tracking claims negotiations. RiB defends your scope, line-by-line and item-by-item until fully paid.
Communication & Transparent Reporting
We work with the adjusters for you. We handle all communication with property owners and other parties, answering billing questions and clarifying the project scope. We keep you in the look with:
- Weekly check-ins and reports
- Claim Status updates sent directly to your CRM.
- Quarterly, strategic billing guidance and claims performance feedback.
Ready to Simplify & Stop Underbilling?
The time you spend writing, training, and managing restoration billing is time not directly growing your business.
Fact: “One missed air mover placement per job costs restorers at least $15,000 a year.” Don’t let underbilling or poor estimate writing slow you down. Too often restorers settle for less than they’ve earned.
Outsource your Xactimate estimating today! Get already-trained experts (without the added overhead) to write your water mitigation claims and get it paid. Your managers can focus on new customers in crisis while we focus on your profits.
Quality Estimates: Our specialized Xactimate services create quality estimates for full compensation.
Full-Claims Billing: Our end-to-end services defend your scope, until the check is in your hands.
No risk. No more adjuster headaches.